Data protection

This version of 1 September 2023 is translated from the original German. In case of any variation, the stipulations in the German version take legal precedence. In particular, if there is a newer version of this policy in German that has not been translated into English, the newer, German version of the policy takes legal precedence.

In this privacy policy we, RBDE Engineering GmbH, explain how we collect and process personal data. This is not an exhaustive description; other data protection declarations or general terms and conditions, conditions of participation, and similar documents may regulate specific circumstances. Personal data refers to all information relating to an identified or identifiable person.

If you provide us with the personal data of other persons (e.g. family members, data of work colleagues), please ensure that these persons are aware of this data protection declaration and only provide us with their personal data if you are authorised to do so and if this personal data is correct.

This Privacy Policy is designed to meet the requirements of the EU General Data Protection Regulation (‘GDPR’), the Swiss Data Protection Act (‘DPA’) and the revised Swiss Data Protection Act (‘revDPA’). However, whether and to what extent these laws are applicable depends on the individual case.

1. controller / data protection officer / representative

Responsible for the data processing that we carry out here is

RBDE Digital Engineering GmbH

Rautistrasse 12

8047 Zürich

If you have any data protection concerns, you can inform us at the following contact address:

RBDE Digital Engineering GmbH

Rautistrasse 12

8047 Zürich

ramon.buehlmann@rbde.ch

You can contact our data protection officer in accordance with Art. 37 GDPR at

Ramón Bühlmann

Rautistrasse 12

8047 Zurich

ramon.buehlmann@rbde.ch

2. collection and processing of personal data

We primarily process the personal data that we receive from our customers and other business partners as part of our business relationship with them and other persons involved or that we collect during the operation of our websites, apps and other services.

Insofar as this is permitted, we also obtain certain data from publicly accessible sources (e.g. debt collection registers, land registers, commercial registers, press, internet) or receive such data from other companies within the RUBI Group, from authorities, and other third parties.

In addition to the data that you provide to us directly, the categories of personal data that we receive about you from third parties include, in particular, information from public registers, information that we learn in connection with official and legal proceedings, information in connection with your professional functions and activities (so that we can, for example, do business with your company with your help), information that we receive from third parties (e.g. in connection with the processing of your personal data) and information that we receive from third parties. information about you in correspondence and meetings with third parties, creditworthiness information (insofar as we conduct business with you personally), information about you provided to us by people close to you (family, advisors, legal representatives, etc.) so that we can conclude and process contracts with you. ) so that we can conclude or process contracts with you or with your involvement (e.g. references, your address for deliveries, powers of attorney, information on compliance with legal requirements such as anti-money laundering and export restrictions, information from banks, insurance companies, sales partners and other contractual partners of ours on the utilisation or provision of services by you (e.g. payments made, purchases made), information from the media and the Internet about you (insofar as this is relevant in the specific case), information about you in correspondence with third parties and in meetings with third parties.

We use the personal data we collect primarily to conclude and process our contracts with our customers and business partners, in particular in the context of providing services in the field of digitalisation of the infrastructure sector and all related work such as the provision of advice, the preparation of expert opinions and studies for operators, suppliers, contractors and engineers; support in transformation processes and development processes using digital methods; the creation of BIM models and structural aids for models; the implementation of BIM methodology in major projects; the utilisation of digital methods and tools in the product development and production process; the execution of civil engineering work; the performance of digital infrastructure and terrain surveying and data processing and the purchase of products and services from our suppliers and subcontractors, as well as to comply with our legal obligations at home and abroad. If you work for such a customer or business partner, your personal data may of course also be affected in this function.

In addition, we also process personal data of you and other persons, where permitted and where we deem it appropriate, for the following purposes in which we (and sometimes third parties) have a legitimate interest corresponding to the purpose:

Offering and further developing our offers, services, websites and other platforms on which we are present;
Communicating with third parties and processing their enquiries (e.g. applications, media enquiries);
Examination and optimisation of procedures for needs analysis for the purpose of direct customer contact and collection of personal data from publicly accessible sources for the purpose of customer acquisition;
Advertising and marketing (including the organisation of events), provided you have not objected to the use of your data (if we send you advertising as an existing customer, you can object to this at any time and we will then place you on a blacklist against further advertising mailings);
Assertion of legal claims and defence in connection with legal disputes and official proceedings;
Prevention and investigation of criminal offences and other misconduct (e.g. conducting internal investigations, data analyses to combat fraud);
Ensuring our operations, in particular IT, our websites, apps and other platforms;
Video surveillance to safeguard domiciliary rights and other measures for IT, building and facility security and protection of our employees and other persons and assets belonging to or entrusted to us (e.g. access controls, visitor lists, network and mail scanners, telephone recordings);
Purchase and sale of business divisions, companies or parts of companies

Purchase and sale of business divisions, companies or parts of companies and other transactions under company law and the associated transfer of personal data as well as measures for business management and compliance with legal and regulatory obligations and internal regulations of RDBE Digital Engineering GmbH.

If you have given us your consent to process your personal data for specific purposes (for example, when you register to receive newsletters or carry out a background check), we will process your personal data within the scope of and based on this consent, unless we have another legal basis and require one. Consent that has been given can be revoked at any time, but this has no effect on data processing that has already taken place.

3 Cookies / tracking and other technologies in connection with the use of our website

We typically use ‘cookies’ and similar technologies on our websites to identify your browser or device. A cookie is a small file that is sent to your computer or automatically stored on your computer or mobile device by the web browser you use when you visit our website. This enables us to recognise you when you visit this website again, even if we do not know who you are. In addition to cookies that are only used during a session and are deleted after your visit to the website (‘session cookies’), cookies can also be used to store user settings and other information for a certain period of time (e.g. two years) (‘permanent cookies’). However, you can set your browser so that it rejects cookies, only saves them for one session or otherwise deletes them prematurely. Most browsers are preset to accept cookies. We use permanent cookies so that we can save user settings (e.g. language). If you block cookies, certain functions such as language dialling may no longer work.

By using our websites and agreeing to receive newsletters and other marketing e-mails, you consent to the use of these technologies. If you do not want this, you must set your browser or e-mail programme accordingly.

If Google Analytics or other statistical services are used to which no personal data (such as e-mail addresses) are transmitted:

We sometimes use Google Analytics or similar services on our websites. This is a service provided by third parties, which may be located in any country in the world (in the case of Google Analytics, it is Google Ireland (based in Ireland), Google Ireland relies on Google LLC (based in the USA) as processor (both ‘Google’), www.google.com), with which we can measure and analyse the use of the website (not on a personal basis). Permanent cookies set by the service provider are also used for this purpose. We have configured the service so that the IP addresses of visitors to Google in Europe are truncated before being forwarded to the USA and therefore cannot be traced. We have switched off the ‘Data transfer’ settings. Although we can assume that the information we share with Google is not personal data for Google, it is possible that Google can use this data for its own purposes to draw conclusions about the identity of visitors, create personal profiles and link this data to the Google accounts of these persons. If you have registered with the service provider yourself, the service provider also knows you. The processing of your personal data by the service provider is then the responsibility of the service provider in accordance with its data protection provisions. The service provider only informs us how our respective website is used (no information about your use of our website).

We also use plug-ins from social networks such as LinkedIn, YouTube and Instagram on our websites. This is visible to you in each case (typically via corresponding icons). We have configured these elements so that they are deactivated by default. If you activate them (by clicking on them), the operators of the respective social networks can register that you are on our website and where and can use this information for their purposes. The processing of your personal data is then the responsibility of this operator in accordance with its data protection provisions. We do not receive any information about you from them.

4 Data transfer and data transmission abroad

As part of our business activities and for the purposes set out in section 3, we also disclose data to third parties, insofar as this is permitted and appears appropriate to us, either because they process it for us or because they wish to use it for their own purposes. This applies in particular to the following parties:

Service providers of ours (within RDBE Digital Engineering GmbH as well as externally, such as banks, insurance companies), including contract processors (such as IT providers);
Dealers, suppliers, subcontractors and other business partners;
customers;
domestic and foreign authorities, official bodies or courts;
the media;
the public, including visitors to websites and social media;
competitors, industry organisations, associations, organisations and others
acquirers or parties interested in acquiring business units, companies or other parts of RBDE Digital Engineering GmbH;
other parties in potential or actual legal proceedings;
other companies of RBDE Digital Engineering GmbH;
all joint recipients

These recipients are partly in Germany, but can be anywhere in the world. In particular, you must expect your data to be transferred to all countries in which RBDE Digital Engineering GmbH is represented by group companies, branches or other offices [https://www.rbde.ch] as well as to other countries in Europe and the USA where the service providers we use are located (e.g. Microsoft, SAP). If a recipient is located in a country without adequate statutory data protection, we contractually oblige the recipient to comply with the applicable data protection law, unless the recipient is already subject to a legally recognised set of rules to ensure data protection and we cannot rely on an exemption provision. An exception may apply in particular in the case of legal proceedings abroad, but also in cases of overriding public interests or if the fulfilment of a contract requires such disclosure, if you have given your consent or if the data in question has been made generally accessible by you and you have not objected to its processing.

5 Duration of storage of personal data

We process and store your personal data for as long as is necessary for the fulfilment of our contractual and legal obligations or otherwise for the purposes pursued with the processing, i.e. for example for the duration of the entire business relationship (from the initiation, processing to the termination of a contract) and beyond that in accordance with the statutory retention and documentation obligations. It is possible that personal data may be stored for the period in which claims can be asserted against our company and insofar as we are otherwise legally obliged to do so or legitimate business interests require this (e.g. for evidence and documentation purposes). As soon as your personal data is no longer required for the above-mentioned purposes, it will be deleted or anonymised as far as possible. Shorter retention periods of twelve months or less generally apply to operational data (e.g. system protocols, logs).

6 Data security

We take appropriate technical and organisational security precautions to protect your personal data from unauthorised access and misuse, such as issuing instructions, training, IT and network security solutions, access controls and restrictions, encryption of data carriers and transmissions, checks.

7 Obligation to provide personal data

As part of our business relationship, you must provide the personal data that is necessary for the establishment and implementation of a business relationship and the fulfilment of the associated contractual obligations (as a rule, you do not have a legal obligation to provide us with data). Without this data, we will generally not be able to conclude or fulfil a contract with you (or the entity or person you represent).

8 Rights of the data subjects

You have the right to information, correction, deletion, the right to restrict data processing and otherwise to object to our data processing, in particular for the purposes of direct marketing and other legitimate interests in processing, as well as to the disclosure of certain personal data for the purpose of transfer to another organisation (so-called data portability) within the framework of the data protection law applicable to you and insofar as provided for therein (such as in the case of the GDPR). Please note, however, that we reserve the right to assert the restrictions provided for by law, for example if we are obliged to store or process certain data, have an overriding interest in doing so (insofar as we are entitled to invoke this) or require it for the assertion of claims. If you incur costs, we will inform you in advance. We have already informed you about the possibility of withdrawing your consent in section 3. Please note that exercising these rights may conflict with contractual agreements and may have consequences such as premature cancellation of the contract or cost consequences. We will inform you in advance if this is not already contractually regulated. The exercise of such rights generally requires that you clearly prove your identity (e.g. by means of a copy of your identity card, where your identity is otherwise not clear or cannot be verified). To assert your rights, you can contact us at the address given in section 1. Every data subject also has the right to enforce their claims in court or to lodge a complaint with the competent data protection authority. The competent data protection authority in Switzerland is the Federal Data Protection and Information Commissioner (http://www.edoeb.admin.ch).

9 Changes

We may amend this Privacy Policy at any time without prior notice. The current version published on our website shall apply. If the privacy policy is part of an agreement with you, we will inform you of the change by e-mail or other suitable means in the event of an update.

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